StaffMetrix HR Workforce Management: The Beauty of Self-Service

employee scheduling app Alpharetta

If you are too young to remember the days before pay-at-the-pump gas stations, online banking, and airport check-in kiosks, you probably can’t fully appreciate the merits of self-service. Self-service Workforce Management can make life easier and more productive at your business, as well.

StaffMetrix HR’s WorkforceHUB has the user-friendly tools to empower your staff members with self-service time card management, remote punch in/out, PTO accrual reports, and automated schedule change requests. Your supervisors will welcome the automation of schedule creation and management, shift change approvals, PTO tracking, employee notifications, time and attendance management, and customized employee overtime alerts.

Why spend more time and money managing your workforce than required? You hire smart, capable people—it makes perfect sense to let them handle every possible Workforce Management task. Your employees will appreciate the convenience, improved efficiency, and reduced confusion of Employee Self-Service (ESS).

WorkforceHUB is an advanced, cloud-based scheduling solution that eliminates over staffing, lessens overtime, and quickly identifies coverage gaps.

When processes are converted to a self-service model and coordinated among employees, it elevates employee morale dramatically.

WorkforceHUB is available at StaffMetrix HR in Alpharetta. Call Marlowe at 404-229-8990 to schedule a demo.

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and business.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to book a demo.

How Can I Speed Up Payroll?

speed up payroll Alpharetta

Is payroll a hassle? Integrating payroll and employee timekeeping makes payroll a whole lot easier. It also makes life easier for your employees, managers, and HR team.

Today’s message is for companies that have separate payroll and employee time and attendance systems.

What’s the big problem with separate systems?

If your systems are separate, you are duplicating work. And if someone is doing manual data entry, mistakes are sneaking through.

This was found on an online discussion board:

“Every 2 weeks, I run payroll for 200 employees. 39 of them are salaried, and about 50 of the hourly employees work in 24-hour programs. I copy each employee’s regular and OT hours from the software into an Excel spreadsheet. Without breaks or interruptions, this process would take about six hours. I’ve never done it in less than eight. It’s exhaustive and exhausting.” 

Why is manual entry a problem?

In the previous example, the payroll manager spends several hours entering employee time. The hours must match up with the correct employee. He might accidentally add a number, omit a digit, or transpose two digits.

Let’s see what happens when there is mistake. A conservative estimate of the error rate would be 2%. For 200 employees, that means four employees could get an incorrect paycheck. If you cut checks twice a month, this amounts to 96 incorrect paychecks annually.

Data entry problems are not isolated events…

If you pay your team members by the hour, your payroll is based on the hours entered. Either you short that employee or pay too much.

If the employee hours are wrong, the paycheck total is wrong. If the paycheck has an incorrect amount, the withholdings are wrong. This could be due to inaccurate clock ins or corruption during the manual import.

Paper timesheets add more risk of inaccuracy. An employee can enter an incorrect shift start time. The worker could do a math error when totaling hours. The manager who approves it could misread the handwriting.

If the hours entered aren’t right, PTO calculations are off. Employees might not earn vacation time or sick days that they are rightfully due.

It gets worse. If the deductions are wrong, the employer portion of the taxes is wrong.

Let’s get to the point: “What is a better way?”

You need automated time tracking that syncs to payroll. You will increase accuracy and improve compliance. A biometric time clock synced to an advanced employee time and attendance system is the best way to go.

Here’s how it works:

It all starts with tracking employee time. Tracking time accurately is the first step to smooth and accurate payroll processing. A biometric time clock is the best way to ensure that you track time to the minute. It’s virtually impossible to fake a biological identifier to buddy clock for another employee.

“What if I have mobile and offsite workers?”

If you have mobile associates, they will need another clock in method. TimeWorks Mobile with GPS the geographic location when an employee clocks in on the web portal. This is not as fraud-proof as a biometric clock. But it beats taking their word for it.

It’s not just time theft that can mess up payroll…

A biometric clock and automated staff timekeeping lets you enforce schedules and set overtime alerts. Some biometric clocks have tools that present staff members with logical prompts so they don’t make common punch mistakes. Make sure your time and attendance system has a mobile app for offsite punches.

StaffMetrix HR can help you speed up payroll. For more information, call us at 404-229-8990.

https://www.reddit.com/r/AskHR/comments/4nx4af/payroll_how_long_does_it_take_you_to_process/

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and business.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to schedule a demo.

WorkforceHUB Has Cost-Cutting Superpowers

reduce labor costs Alpharetta

Business owners don’t always look to the HR department for superhuman cost-cutting. But there has never been a better time to do it. HR managers can save employers big money with the right tools.

WorkforceHUB from StaffMetrix HR has those tools. Reduce labor expenses without sacrificing anything. Not productivity. Not employee morale. Quite the contrary—it saves money and boosts morale at the same time. (I didn’t say it had superpowers for nothing!)

I Decimate Labor Costs. What’s Your Superpower?

WorkforceHUB saves money by reducing labor costs. Since a large part of your budget is spent on wages and benefits, it’s a logical place to cut the fat. Let’s look at three ways WorkforceHUB cuts labor costs.

Stop Wage Theft

Employee time theft can cripple labor budgets. But with WorkforceHUB and a biometric time clock, it can be virtually eliminated. When an employee misrepresents more hours than actually worked, he or she steals time. There are several different methods:

  • Padding hours on a paper timesheet
  • Clocking in earlier than authorized
  • Clocking out later than authorized
  • Failing to clock out for unpaid breaks and meals
  • A co-worker punching in for an employee who is not working

Employees can steal time with any system that doesn’t have safeguards. With an automated system, it can be done by punching in earlier or punching out later than authorized. This extends the shift longer than authorized by the employer or manager.

Employees can buddy punch by sharing their system pass codes, swipe cards, or fobs. Early punch ins and late punch outs are the “Latte Factor” of wage theft. That $8 timesheet padding adds up when committed by many workers daily.

A buddy puncher is a burglar who steals your 75-inch flat screen while you are in the other room. A couple of buddy punchers can really wreck your labor budget—even if they only do it a couple times a month.

The schedule enforcement tools in WorkforceHUB let supervisors block unauthorized punches. A biometric time clock requires a biological identifier that workers cannot counterfeit.

Stop Paying Too Much Overtime

The average small organization can save $18,700 in overtime expenses with the overtime tools in WorkforceHUB.

  • Set auto-alerts for straight time hours thresholds
  • Find best-fit straight time employees to take over when overtime employees punch out
  • Forecasting tools help supervisors develop schedules that limit overtime without sacrificing productivity

Lower Employee Attrition

There is no downside to reducing employee attrition. It saves money while increasing the experience level of your workforce. This, in turns, boosts productivity and workforce proficiency.

This is from the Center for American Progress:
“The cost of turnover for positions earning less than $30,000 annually is 16 percent of an employee’s annual salary.” https://www.americanprogress.org/wp-content/uploads/2012/11/CostofTurnover.pdf

Why do employees quit? The inability to control their schedule is a big reason. Burnout due to understaffed shifts is another.

Overstaffing can drive staff members away, also. It leads to low commissions for hourly+commission positions. It often leads to boredom for call center agents and production workers

WorkforceHUB Solves Scheduling Problems That Increase Turnover

WorkforceHUB with TimeSimplicity completely transforms your schedule management. Not only will you create schedules faster and easier—you will be able to reduce labor costs with smarter scheduling. Forecasting tools help schedulers minimize over- and understaffing. When there is an unexpected coverage gap, you will be able to fill it quickly with the most appropriate employee.

Let Employees Handle Shift Trades

The online shift trade board gives staff members more control over their schedule. They are able to easily swap shifts and pick up additional hours. And they can do it all from any location with a mobile device.

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and company.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to schedule a demo.

The Most Advanced Biometric Time Clock for Small Business

biometric time clocks for small businesses Alpharetta

TimeWorksTouch from StaffMetrix HR has all the features you need to track time and compliance. This affordable biometric employee time clock is designed for both office and non-office work environments. It’s perfect for onsite construction and plant floors.

Fingerprint Reader

Positively identifies fingerprints with an advanced algorithm. Eliminates costly “buddy clocking” wage theft.

Schedule Enforcement

Prevent out-of-schedule punches to reduce overtime and unscheduled labor costs.

7-inch Color Touchscreen

Customize “employee-aware” prompts and job codes.

Deploy Ready

Wi-Fi enabled, battery backup, on-site registration, off-line mode. Ideal for warehouses, industrial plants, construction sites.

Break Tracking

Track meals/breaks for compliance and labor management. Pair TimeWorksTouch with TimeWorksPlus for comprehensive Workforce Management.

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and organization.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to set up a demo.

Headache-Free Scheduling with TimeSimplicity

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Introducing TimeSimplicity by StaffMetrix HR. TimeSimplicity is a convenient advanced scheduling solution that integrates with our TimeWorksPlus time and attendance system in the WorkforceHUB.

TimeSimplicity revolutionizes the scheduling process for both managers and associates. It provides managers smart tools for simple, hassle-free scheduling and allows employees to take over many tasks previously done by supervisors.

  • TimeSimplicity does more than just schedule employees; it helps you manage and empower your employees to engage with scheduling and helps alleviate a lot of the burden from your management team.
  • TimeSimplicity helps dispense with over-staffing and reduces overtime with customized system notifications.
  • TimeSimplicity quickly identifies gaps in coverage before it’s too late and sends email and SMS alerts, so you know when there’s a problem before it gets out of hand.
  • System automation finds eligible staff members to cover open shifts.
  • Create schedules with drag-and-drop simplicity, view schedules by group, week, and color code for uncomplicated identification, and fill last minute shift vacancies within seconds.

There are preset templates to help you create schedules rapidly or copy and paste your own templates for total customization.

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and company.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to book a demo.

Case Study: Retail Employee Scheduling and Timekeeping

retail employee scheduling case study Alpharetta

Contact StaffMetrix HR for information regarding WorkforceHUBStaffMetrix HR helps sportings goods organization save with time and attendance compliance, greatly simplified scheduling, and mobile management.

Northwest Outfitters is a small retail chain tackling the complications of selling in the competitive outdoor sports market. Managing a specialized staff across 5 locations became their focus as an opportunity to significantly reduce costs and gain a competitive advantage.

Workforce Management is a key sore spot for retail companies with multiple departments. Northwest Outfitters’ primary challenge is keeping unique departments staffed with the right people while reducing costs with viable cross-department coverage. They also wanted to address one of their largest budget troubles; last-minute overtime.

Except for a small team of supervisors, all sales associates are part time. When there is a staffing crunch, it can be nearly impossible to keep part-timers from working forty hours or more. Holiday breaks and year-end staffing has been slinging scheduling dilemmas and compliance pressure with the burden of tracking and reporting.

WorkforceHUB Integration Creates Savings

healthcare employee scheduling system AlpharettaWith TimeSimplicity, the scheduling solution in WorkforceHUB, department managers established standard schedule templates for busy and slow sales periods, which vary from department to department. With the standard schedule in place, managers can drag and drop to adapt to changing conditions. This has been a vital time saver for managers, and with pre-defined alerts, has provided a compelling decrease in unexpected overtime.

SOLUTION — WorkforceHUB

Employee Empowerment

Before WorkforceHUB implementation, staff members constantly contacted managers about shift adjustments, time card errors, and PTO accruals. With Employee Self Service (ESS), employees clock in/out from their mobile device, manage their own time cards, submit time off requests, and check accruals without having to contact a manager. With the intuitiveness of PunchLogic, time card foul-ups are no longer a considerable problem.

Easy Administration

When staff members handle shift changes, all supervisors have to do is confirm them on the Virtual Trade Board. TimeSimplicity even alerts the employees affected when a shift change is approved! With job codes and employee groups, staff members with the appropriate skills are scheduled in the corresponding departments. This helps maintain first-rate customer service for which Northwest is known.

No More Compliance Headaches

With customized overtime alerts, managers are notified when part-time employees are approaching full-time hours, and full-timers are approaching overtime. They don’t need to be continually monitoring time cards to keep staff members working within the authorized hours. In the case of a DOL audit, reports can be generated instantly from attendance data that was automatically captured and recorded.

Northwest Outfitters is benefitting from reduced labor expenses, improved scheduling, automated compliance tools, and employees who are much happier with their jobs.

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and company.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to set up a demo.