How 30 Percent of Your Employees May Be Stealing From You

According to an anonymous survey conducted by Kessler International of 500 employees employed in various retail and service industries, over 30% admit to falsifying time cards at their place of employment.

What are the most common ways staff members inflate hours on time cards?

  • deliberately clocking in early
  • deliberately clocking out late, and
  • buddy punching

These three forms of employee time fraud account for an average of 4.5 hours per week, per staff member, of unrealized time being recorded.

In an organization with 5 employees, each working at $10 per hour, this can lead to over $11,000 in overpaid payroll, which is lost profit for your company.

StaffMetrix HR can help you avoid this omnipresent deceit with TimeWorksTouch and PunchLogic; a new system that helps you keep more precise records of staff member time, and helps you avert the costs of early, late, and buddy punching.

We invite you to contact us at 678-580-6500 and we’ll show you how TimeWorksTouch can pay for itself in less than a month.

http://www.fierceceo.com/human-capital/take-u-s-small-businesses-lose-average-nearly-300k-annually-to-employee-theft

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and organization.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to schedule a demo.

Construction Time Tracking App For Multiple Sites

If you are in construction, you’ve got to schedule work crews efficiently. TimeSimplicity is the top time tracking app for construction. It makes work crew scheduling easy.

After all, construction projects live or die by scheduling.

New companies that start out doing one project at a time can expedite employee scheduling with TimeSimplicity. For companies with multiple job sites, it’s crucial.

Without a time tracking app:

  • Making work crew schedules is slow and tedious
  • Shift changes require a lot of phone calls and texts
  • It’s hard to accommodate worker’s schedule preferences
  • Project managers can’t make schedule changes easily

TimeSimplicity time tracking app is your solution.

  • Manage several schedules at once
  • Decreases overstaffing and unplanned overtime
  • Analyze worker allocation for better bidding
  • No more schedule confusion
  • Accommodate worker schedule preferences
  • Easily handle scheduling law compliance

Use the templates in TimeSimplicity to build schedules for each site. Drag and drop shifts and staff members. With email and text templates, you can connect with your crew right from the scheduling screen.

Mobile workers require GPS for clocking in. TimeWorks Mobile is the timekeeping app with GPS that integrates with TimeSimplicity.

With TimeWorks Mobile, your workers can:

  • Clock in from the job site on iPhone or Android
  • See their schedule as soon as it’s available
  • Approve timesheets online
  • See available shifts
  • Submit scheduling preferences
  • Check PTO balances without calling HR

For Construction Workforce Management, you need WorkforceHUB. It consists of TimeSimplicity, TimeWorksPlus, and TimeWorks Mobile. 

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and business.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to set up a demo.

TimeWorks Mobile Review

time and attendance app Alpharetta

Unless you’ve been living under a rock for the past few years, you’ve probably noticed how technology has changed the way we live. Whether you’re at home, at work, or at play, you can always find a digital tool to carry out most any task.

Few devices serve us like our smartphones. They are always with us, easy to use, and with the right apps can help us do anything more quickly. That’s why StaffMetrix HR designed TimeWorks Mobile, to make sure managing time is simpler and more convenient than ever before.

TimeWorks Mobile is full of convenient features that will instantly change your time and attendance tracking processes forever:

  • Managers can add notes to timecards, view time off requests, and  time and attendance from anywhere.
  • Employees can punch in and out, request time off,  open shifts, and offer shift swap solutions.

Few people love TimeWorks Mobile more than the employees who get to use it on a daily basis.

Gone are the days of messy time cards and old-school punch machines. Gone are the days of employees scrambling into work, running to a computer, and waiting for it to load up to clock in.

Now all they have to do is show up to work, open TimeWorksTouch on their phone, and instantly clock in. And with Pinpoint GPS location snapshots, managers can have peace of mind knowing that their off-site staff is where they should be when clocking in or out.

TimeWorks Mobile will provide meaningful benefits to you and your associates and is fully integrated with WorkforceHUB for comprehensive Workforce Management.

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and company.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to book a demo.

StaffMetrix HR Workforce Management: The Beauty of Self-Service

employee scheduling app Alpharetta

If you are too young to remember the days before pay-at-the-pump gas stations, online banking, and airport check-in kiosks, you probably can’t fully appreciate the merits of self-service. Self-service Workforce Management can make life easier and more productive at your business, as well.

StaffMetrix HR’s WorkforceHUB has the user-friendly tools to empower your staff members with self-service time card management, remote punch in/out, PTO accrual reports, and automated schedule change requests. Your supervisors will welcome the automation of schedule creation and management, shift change approvals, PTO tracking, employee notifications, time and attendance management, and customized employee overtime alerts.

Why spend more time and money managing your workforce than required? You hire smart, capable people—it makes perfect sense to let them handle every possible Workforce Management task. Your employees will appreciate the convenience, improved efficiency, and reduced confusion of Employee Self-Service (ESS).

WorkforceHUB is an advanced, cloud-based scheduling solution that eliminates over staffing, lessens overtime, and quickly identifies coverage gaps.

When processes are converted to a self-service model and coordinated among employees, it elevates employee morale dramatically.

WorkforceHUB is available at StaffMetrix HR in Alpharetta. Call us at 678-580-6500 to schedule a demo.

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and business.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to book a demo.

How Can I Speed Up Payroll?

speed up payroll Alpharetta

Is payroll a hassle? Integrating payroll and employee timekeeping makes payroll a whole lot easier. It also makes life easier for your employees, managers, and HR team.

Today’s message is for companies that have separate payroll and employee time and attendance systems.

What’s the big problem with separate systems?

If your systems are separate, you are duplicating work. And if someone is doing manual data entry, mistakes are sneaking through.

This was found on an online discussion board:

“Every 2 weeks, I run payroll for 200 employees. 39 of them are salaried, and about 50 of the hourly employees work in 24-hour programs. I copy each employee’s regular and OT hours from the software into an Excel spreadsheet. Without breaks or interruptions, this process would take about six hours. I’ve never done it in less than eight. It’s exhaustive and exhausting.”

Why is manual entry a problem?

In the previous example, the payroll manager spends several hours entering employee time. The hours must match up with the correct employee. He might accidentally add a number, omit a digit, or transpose two digits.

Let’s see what happens when there is mistake. A conservative estimate of the error rate would be 2%. For 200 employees, that means four employees could get an incorrect paycheck. If you cut checks twice a month, this amounts to 96 incorrect paychecks annually.

Data entry problems are not isolated events…

If you pay your team members by the hour, your payroll is based on the hours entered. Either you short that employee or pay too much.

If the employee hours are wrong, the paycheck total is wrong. If the paycheck has an incorrect amount, the withholdings are wrong. This could be due to inaccurate clock ins or corruption during the manual import.

Paper timesheets add more risk of inaccuracy. An employee can enter an incorrect shift start time. The worker could do a math error when totaling hours. The manager who approves it could misread the handwriting.

If the hours entered aren’t right, PTO calculations are off. Employees might not earn vacation time or sick days that they are rightfully due.

It gets worse. If the deductions are wrong, the employer portion of the taxes is wrong.

Let’s get to the point: “What is a better way?”

You need automated time tracking that syncs to payroll. You will increase accuracy and improve compliance. A biometric time clock synced to an advanced employee time and attendance system is the best way to go.

Here’s how it works:

It all starts with tracking employee time. Tracking time accurately is the first step to smooth and accurate payroll processing. A biometric time clock is the best way to ensure that you track time to the minute. It’s virtually impossible to fake a biological identifier to buddy clock for another employee.

“What if I have mobile and offsite workers?”

If you have mobile associates, they will need another clock in method. TimeWorks Mobile with GPS the geographic location when an employee clocks in on the web portal. This is not as fraud-proof as a biometric clock. But it beats taking their word for it.

It’s not just time theft that can mess up payroll…

A biometric clock and automated staff timekeeping lets you enforce schedules and set overtime alerts. Some biometric clocks have tools that present staff members with logical prompts so they don’t make common punch mistakes. Make sure your time and attendance system has a mobile app for offsite punches.

StaffMetrix HR can help you speed up payroll. For more information, call us at 678-580-6500.

https://www.reddit.com/r/AskHR/comments/4nx4af/payroll_how_long_does_it_take_you_to_process/

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and business.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to schedule a demo.

WorkforceHUB Has Cost-Cutting Superpowers

reduce labor costs Alpharetta

Business owners don’t always look to the HR department for superhuman cost-cutting. But there has never been a better time to do it. HR managers can save employers big money with the right tools.

WorkforceHUB from StaffMetrix HR has those tools. Reduce labor expenses without sacrificing anything. Not productivity. Not employee morale. Quite the contrary—it saves money and boosts morale at the same time. (I didn’t say it had superpowers for nothing!)

I Decimate Labor Costs. What’s Your Superpower?

WorkforceHUB saves money by reducing labor costs. Since a large part of your budget is spent on wages and benefits, it’s a logical place to cut the fat. Let’s look at three ways WorkforceHUB cuts labor costs.

Stop Wage Theft

Employee time theft can cripple labor budgets. But with WorkforceHUB and a biometric time clock, it can be virtually eliminated. When an employee misrepresents more hours than actually worked, he or she steals time. There are several different methods:

  • Padding hours on a paper timesheet
  • Clocking in earlier than authorized
  • Clocking out later than authorized
  • Failing to clock out for unpaid breaks and meals
  • A co-worker punching in for an employee who is not working

Employees can steal time with any system that doesn’t have safeguards. With an automated system, it can be done by punching in earlier or punching out later than authorized. This extends the shift longer than authorized by the employer or manager.

Employees can buddy punch by sharing their system pass codes, swipe cards, or fobs. Early punch ins and late punch outs are the “Latte Factor” of wage theft. That $8 timesheet padding adds up when committed by many workers daily.

A buddy puncher is a burglar who steals your 75-inch flat screen while you are in the other room. A couple of buddy punchers can really wreck your labor budget—even if they only do it a couple times a month.

The schedule enforcement tools in WorkforceHUB let supervisors block unauthorized punches. A biometric time clock requires a biological identifier that workers cannot counterfeit.

Stop Paying Too Much Overtime

The average small organization can save $18,700 in overtime expenses with the overtime tools in WorkforceHUB.

  • Set auto-alerts for straight time hours thresholds
  • Find best-fit straight time employees to take over when overtime employees punch out
  • Forecasting tools help supervisors develop schedules that limit overtime without sacrificing productivity

Lower Employee Attrition

There is no downside to reducing employee attrition. It saves money while increasing the experience level of your workforce. This, in turns, boosts productivity and workforce proficiency.

This is from the Center for American Progress:
“The cost of turnover for positions earning less than $30,000 annually is 16 percent of an employee’s annual salary.” https://www.americanprogress.org/wp-content/uploads/2012/11/CostofTurnover.pdf

Why do employees quit? The inability to control their schedule is a big reason. Burnout due to understaffed shifts is another.

Overstaffing can drive staff members away, also. It leads to low commissions for hourly+commission positions. It often leads to boredom for call center agents and production workers

WorkforceHUB Solves Scheduling Problems That Increase Turnover

WorkforceHUB with TimeSimplicity completely transforms your schedule management. Not only will you create schedules faster and easier—you will be able to reduce labor costs with smarter scheduling. Forecasting tools help schedulers minimize over- and understaffing. When there is an unexpected coverage gap, you will be able to fill it quickly with the most appropriate employee.

Let Employees Handle Shift Trades

The online shift trade board gives staff members more control over their schedule. They are able to easily swap shifts and pick up additional hours. And they can do it all from any location with a mobile device.

Contact StaffMetrix HR for information regarding WorkforceHUB™UPGRADE TODAY

StaffMetrix HR offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and company.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our StaffMetrix HR ROI Calculator.

We can get you up and running with WorkforceHUB in minutes. Contact us today to schedule a demo.